Team Workspaces
A team workspace is a shared space where a workspace owner and teammates work on quizzes with shared access and shared analytics, separate from personal quizzes.
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How do team workspaces work in FluoTest?
Every account gets one personal workspace by default. On Pro, you can create team workspaces, invite teammates by email, and move quizzes into them so members can view or edit them and see shared analytics — all under the workspace owner's Pro plan, with no per-seat pricing.
What a workspace is#
Every FluoTest account has one personal workspace by default — private, single-user, and free. A team workspace is a separate, shared space: it's Pro-only, created when you need to collaborate, and any quiz you move into it becomes visible to the teammates you've given access to. Personal quizzes stay private unless you move them into a team workspace.
Roles and permissions#
Each team workspace has four roles. The person who creates the workspace is always its Owner.
| Role | Can do |
|---|---|
| Owner | Everything: invite and remove members, change any member's role, move quizzes in and out, rename or delete the workspace, and pay for the Pro plan the workspace runs on. |
| Admin | Invite new members and change a Member's role. Cannot change another Admin's role, remove the Owner, or delete the workspace. |
| Member | Work with quizzes shared into the workspace, according to the View or Edit access set on each quiz. Cannot invite others or change roles. |
| Viewer | Read-only: can see shared quizzes and their analytics, but can't edit, delete, publish, or manage the team, regardless of a quiz's View/Edit setting. |
How to invite a team member#
- From the sidebar, create a team workspace (or switch into an existing one you own or admin).
- Open the workspace's member settings and enter the teammate's email address.
- FluoTest emails them an invite link. When they accept, they join the workspace — on their own account, even if it's a free account.
- As Owner or Admin, set each shared quiz's access to View or Edit so members see the right level of control.
Activity log#
Every team workspace (Pro) has an Activity log, reachable from the workspace page, that records member invites, role changes and removals, and quiz publish, move, and delete events — each with who did it and when. It's visible to every member of the workspace, including Viewers.
Approval workflows#
Owners and Admins can turn on "Require approval to publish" for a workspace. Once enabled, when a Member publishes a quiz for the first time, it's submitted as a pending request instead of going live immediately. Owners and Admins see pending requests on the workspace page and can approve (the quiz goes public) or reject it. Owners and Admins are never gated by this setting themselves.
Switching between workspaces#
Use the workspace switcher in the dashboard sidebar to move between your personal workspace and any team workspace you belong to. Quizzes, folders, and analytics are scoped to whichever workspace is currently selected.
Billing#
One Pro subscription covers the whole team: the workspace owner pays, and every member — including teammates on their own free accounts — gets Pro features for quizzes inside that workspace. There's no per-seat pricing.
Frequently asked questions#
How do I invite a team member to FluoTest?
As the workspace Owner or an Admin, open the team workspace's member settings, enter the teammate's email, and send the invite. They join on accepting the emailed link, even if they only have a free FluoTest account.
What permissions do team members have?
It depends on their role and, per quiz, whether they have View or Edit access. Members work within quizzes shared to them; Admins can also invite people and manage Member roles; only the Owner can remove Admins, delete the workspace, or manage billing.
Can I have multiple workspaces?
Yes. Beyond your one personal workspace, you can create more than one team workspace, and you can be a member of team workspaces other people invite you to — the workspace switcher lists all of them.
Do my teammates need their own Pro subscription?
No. Pro features apply to the whole team workspace under the owner's single subscription — members use their own account, free or Pro, and inherit Pro features for quizzes inside that workspace.
What can a Viewer do that a Member can't?
It's the other way around — a Viewer is read-only. They can see shared quizzes and analytics like any Member, but can't edit, delete, publish, or manage the team, even if a quiz's own access is set to Edit.
Does approval apply to every edit, or just publishing?
Just the first time a quiz goes live. Once published, later edits by Members don't need re-approval. Owners and Admins can always publish directly, with or without the setting enabled.